Kinds of Business Letters and How to make them

Ambiguous communication leads to unsuccessful business. As what the quote says, better communication means better business. Important information is processed and cast within the organization or outside of the office. Business letters are in different types depending on their purpose.

Below are the kinds of business letters and their examples:
   1.  Application Letter. This letter should contain different elements such as Concision, Personalization, persuasion, relevance, straightforwardness, and grammatical correctness.


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   2. Cover Letter. This is quite similar to application letter. This type of letter is shorter compared to the application letter since this does not contain advanced detailed information. This normally consists of 3 short paragraphs, introduction, objectives, and asking for interview paragraph.

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Check the previous article about the cover letter.

   3. Resignation Letter. This type of business letter requires a high level of formality and clarity. This letter should contain facts, gracious tone, gratitude, timeline, and a plan.

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   4. Annual Report. This presents company’s audited accounts for the preceding year.  The annual report should have strong verbs being employed and should be stated in simple sentences.

  5. Business Memorandum. This business letter aims to inform so this should contain descriptive information that is easily understood by the readers. It is effective to put the information in bullet points especially when there are several points to remember. Try to keep it on one page.


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  6. Incident Report. This type of letter requires accuracy of information, the correctness of details, chronological presentation of incident, honesty, thoroughness, clarity of information, and grammar accuracy.

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   7. Minutes of Meeting. MoM is the business jargon of this type of letter. It is prepared with important details of the discussed agenda. It contains information such as a list of information, steering committee, time, date, and place of the meeting, and actions for the next meeting.

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